May 8

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The Keys to Time Management

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By nruddle

May 8, 2021

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DOES THE TO-DO LIST ALWAYS SEEM UNACHIEVABLE? 

Here's how to tick off the items by working more efficiently

Basic Principles

  • Accept - you will never be able to do everything you want … because there is just too much to do.
  • Purpose - the driving force behind managing your time is to accomplish your ultimate goal(s).

4 skills required to use your time wisely

  • Analysis
  • Planning
  • Delegation
  • Self Management

The Process For Success

  • What to do
    Spend your time doing what is key to the success of your business. Work on tasks that can only be done effectively by you. Follow the 4 “D’s” - Do it, Delegate it, Defer it or Dump it.
  • When to do
    Plan your time/organise your work schedule so that you are never working the issues that fall into the two “Not Important” categories. TOOL: TIME BLOCKING CHART
  • How to do
    Be disciplined. The key to efficient use of time is planning. Work from lists & mark the items for priority (A,B,C). TOOL: DAILY & WEEKLY LISTS

Planning

  • For Efficiency
    Do it in advance. Friday night or weekend for next week; the night before, for the next day, rather than the morning of. Gather your materials in advance, so can ‘hit the ground running’.
  • For Motivation
    Plan your time/organise your work schedule so that you are never working the issues that fall into the two “Not Important” categories.
  • For Effectiveness
    Each major project should be planned out over time periods - with other activities interspersed.

Hints For Success

  • Incremental progress is key. So for projects, “divide to multiply”. 
  • Start now, step by step.
  • Do the toughest things first.
    - stops procrastination
    - you’ll feel great, therefore…
    - you’ll be inspired to do everything else required for the day
  • Delegate.
    - Include scheduled time in your plan to oversee/ train/ obtain & review reports on the work you have delegated.
    - Do not slip into the habit of doing it.

If you schedule on importance, not urgency – the urgent will almost never occur!

In order to grow your business, you’ll need to carve 5 to 10 hours a week out of your busy schedule. Considering that you are probably working 40 to 60 hours, this may be difficult but should not be impossible. Once you have some time to invest in team building and marketing, you will see your business begin to grow.

There’s a very simple process to analyse your time. If you’d like to discover how to do this, then schedule your strategy call now.

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