I’m sure you’ve heard of the importance of having systems in your business but what is meant by needing “systems in a business”? By definition, a “system” is an organised collection of parts (or subsystems) that are highly integrated to accomplish an overall goal.
80% of tasks in a business are repetitive tasks that are done either hourly, daily, weekly, monthly or quarterly. These tasks can be systemised and documented as these are processes that are performed on a regular basis.
All processes can be broken down into manageable steps and then an IT based system can be used to manage these steps through to completion of the task.
All great businesses are run on great systems and processes BUT they are only as good as the people who run them. The rule of thumb is 80% systemisation, 20% humanisation!
So, what systems do you use in your business? No doubt you will have an accounts system such as Xero, QuickBooks or Sage. Maybe a CRM (Customer Relationship Management) system? A quoting system? A project management system?
In a nutshell, you’ll have various IT systems for all of the different departments in your business; accounts, sales, marketing, HR, operations & administration. These systems should be set up based on the proven step by step processes you have identified and put in place for each of your critical business paths.
Once you have all of these processes set up and fully documented, the way you induct and train new members of staff to get up to speed will be transformed. By having this structure in place, you will get everyone following your proven methodology to a consistently high standard, which will in turn, make you a far more efficient and profitable as a business.
This may all sound difficult and confusing, but it really doesn’t need to be. It is actually fairly straight forward and a simple process when you know how. And do you know what the best thing is? YOU, as the business owner, will not be documenting a single process yourself! Phew, “what a relief” I hear you say!
Many business owners I speak to are continually frustrated when their team do things wrong or don’t perform tasks in the way they would like them to. This means they are constantly having to get involved in all areas of the business, which can be exhausting and demoralising. As the owner of the business, you should be the least busy person in it, therefore focusing the majority of your time working ON the business and not being forced to work a job IN your business.
If you want to find out how this could all be applied to your business, click the button below to set up a free 1-hour strategy call.